Help centre
Answers to everyday questions about Regsta.
Each article starts with the short answer. Then come the steps, and last, what Regsta does not do.
Getting started
What Regsta costs, how people get access, and using it on a phone.
3 articles
What does Regsta cost?
Regsta is free: one plan at €0.00 with every feature, no employee limit in the plan and no card. There is no setup fee, and nothing moves to payment automatically.
How do I invite an employee?
Under Employees, an Admin sends an invitation to the employee's email address. The link works once, for that address only, and expires after 7 days.
Can employees clock in from their phone?
Yes, in the phone's browser on iPhone or Android, with nothing to install. Apps for iPhone and Android are built but not yet published, so today the browser is the way.
The employee's day
Clocking in and out, breaks, working without signal and asking for time off.
4 articles
How do employees clock in and out?
Employees tap Clock in, Start break, End break and Clock out on the Time clock in their browser. Each tap is saved with its time, and clocking out sends the shift for approval.
What happens when I clock out?
When you tap Clock out, the shift is sent for approval automatically. There is nothing else to submit. Your manager approves it, or rejects it with a reason you can see.
Does Regsta work without internet?
The Time clock does, once it is open. Clock in, Start break, End break and Clock out are kept on the phone without signal and sent later. Signing in and everything else need a connection.
How do I request time off?
Employees request time off under Schedule: choose Holiday, Personal or Other and the first and last day. An Admin or Planner approves it, or rejects it with a reason.
Approvals and corrections
Approving hours, rejecting with a reason, and correcting without overwriting.
2 articles
How do I approve timesheets?
Submitted shifts collect under Approvals. Approve them one at a time or several at once, and give a reason when you reject one. Approved time entries are locked.
How do I correct a time entry?
Employees correct their own shifts under Week; Admins and Planners correct under Timesheets. A reason is required. The original is kept and locked, and the correction goes for approval.
Payroll, records and the API
From approved hours to a payroll file, a closed pay period, the Inspection folder and your own systems.
4 articles
How do I get hours into payroll?
Under Export you download approved hours as CSV or Excel for any payroll system. In Denmark you can also generate a payroll file for Danløn, ProLøn, DataLøn or Lessor and import it yourself.
How do I close a pay period?
Under Export you close a pay period once every shift in it is approved. After that, time in the period cannot be added, clocked or corrected until it is reopened with a reason.
What is the Inspection folder?
The Inspection folder gathers a period's compliance status, audit trail, approvals, corrections, retention and export history, and downloads as a ZIP with SHA-256 checksums or as a PDF.
Does Regsta have an API and webhooks?
Yes: a read-only REST API for employees, shifts and the published schedule, described in OpenAPI 3.1, and signed webhooks for employee, schedule, pay period and export events.