How do I approve timesheets?

Written for

Admin
Payroll

Short answer

Open Approvals. Each shift awaiting approval is listed there. Choose Approve, or choose Reject and give a reason. An approved time entry is locked; later changes are made as corrections.

Approving a shift

Open Approvals. The top of the page shows how many shifts are awaiting approval.
Each shift shows the employee, date, times, break and hours worked. If the shift was planned, Planned vs. worked shows any difference from the schedule.
Choose Approve. Or choose Reject and write a reason, which the employee sees.

Approving several at once

Shifts without findings can be approved together, up to 200 at a time. A shift with a finding, such as too little rest between two shifts, has to be reviewed on its own.

If you approved too soon

Under Timesheets, choose Undo approval and give a reason. The shift goes back to Awaiting approval, and the undo is kept in the audit trail.

Who can approve

Admins and users with the Payroll role. Planners can build the schedule and correct time entries, but cannot approve them.

Findings are based on the recorded hours and the rest and weekly-hours checks set up for your company. Holiday, sickness, collective agreements and special arrangements are for you to assess. Regsta does not make a legal decision.

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