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How do I track employee hours?

Written for
  • Admin
  • Planner
  • Evaluating Regsta

Short answer

Invite your employees and have them tap Clock in, Start break, End break and Clock out on the Time clock. Each shift goes to you for approval when they clock out, and approved hours can be exported for payroll.

Set it up once

  1. Under Employees, invite each person. An invitation is valid for 7 days.
  2. Employees sign in with their email address and open Time clock, in the browser on a phone or computer or in the Android app.

Each day

  • Today shows who is clocked in and who is on a break.
  • An employee who forgot to clock in adds the shift under Manual entry. A manager can add time for an employee under Employees with Add time entry.
  • Entries that were left open show as Missing clock-outs until someone corrects them.

At the end of the pay period

  1. Open Approve hours and approve the shifts, or reject them with a reason.
  2. Open Close period & export and close the pay period.
  3. Download the payroll file, or the time entries as CSV or Excel.

How do I approve timesheets?

Regsta records times, not places. There is no GPS and no photo at clock-in, and each employee clocks in on their own account.

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