Tools
Weekly timesheet template: print it or open the CSV in Excel or Google Sheets
A timesheet records the hours an employee works each day of a pay period. This template has a row per day for start, end, unpaid break and notes, plus total hours and signature lines. Print it or save it as a PDF, or download the CSV, which adds the hours up in Excel or Google Sheets.
No sign-up needed. The calculation runs in your browser; nothing is sent to Regsta or saved.
The CSV file has a formula in the hours column and one in the total row. Open it in Excel or Google Sheets and type times as 09:00 and 17:30.
Weekly timesheet
- Employee name
- Role or department
- Week starting
- Manager
| Day | Date | Start | End | Unpaid break (min) | Hours worked | Notes |
|---|---|---|---|---|---|---|
| Monday | ||||||
| Tuesday | ||||||
| Wednesday | ||||||
| Thursday | ||||||
| Friday | ||||||
| Saturday | ||||||
| Sunday | ||||||
| Total hours for the week | ||||||
- Employee signature and date
- Manager signature and date
How to fill in the timesheet
- Write the employee's name, role and the date the week starts.
- For each day worked, write the start and end time in 24-hour time, for example 09:00 and 17:30. A shift that ends after midnight ends the next day.
- Write the unpaid break as a number of minutes. Leave it empty if there was none.
- Hours worked are the end time minus the start time minus the break. The time card calculator does the sum.
- Add the daily hours into the weekly total, then sign. The manager checks the times and signs.
Questions about timesheets
- What should a timesheet include?
- A timesheet should show who worked, the dates, the start and end time of each shift, unpaid breaks, the total hours for the period, and a signature or approval. Add a notes column for reasons such as a late finish. Requirements to keep time entries differ by country, sector and contract, so check yours.
- How do I open the CSV in Excel or Google Sheets?
- Download the file and open it in Excel, or choose File, Import in Google Sheets. Type times as 09:00 and 17:30 in the start and end columns and the unpaid break as a number of minutes. The hours column and the total row are formulas, so they update when you change a time.
- Can I change the template?
- Yes. The CSV file is plain text, so you can add columns, rename the headings or delete the sample rows in any spreadsheet program. The printed page is the page you see here; use your browser's print dialog to choose paper size and scale, or to save it as a PDF.
- Is a timesheet the same as a time card?
- Mostly. A time card is the older name, from the paper card punched in a time clock. Today both words usually mean a record of the hours an employee worked in a pay period, with start, end, break and total. The glossary defines both terms.
Template or software
A paper or spreadsheet timesheet is enough for a few people who all hand theirs in on time. It relies on memory, has no record of who approved what, and the totals still have to be typed into payroll. Regsta records the clock actions as they happen, keeps every correction with the original entry and exports the approved hours.
More tools and reading
Record the hours instead of adding them up
Create your company, invite your team and approve the first week of hours.