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Regsta
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Time tracking and shift scheduling for retail

Retail schedules repeat from week to week but bend around part-timers' availability, weekend cover and seasonal peaks. Regsta lets managers copy last week, see availability and approved time off while assigning, publish to the team, and approve the hours clocked on employees' phones against what was planned before they go to payroll.

What makes it hard

  • Part-time availability

    Many staff can only work set days around study, family or another job, and the manager keeps those limits in their head or in a notebook.

  • Weekends and evenings

    The least popular shifts need a visible, fair way to be offered and taken instead of being settled in the staff room.

  • Time off at the peak

    Requests arrive after the shifts are set and must be weighed against who else is away.

  • Contract hours against worked hours

    Hours differ from person to person, and the gap between planned and worked time is only found when payroll is prepared.

What Regsta does about it

  • Availability and time off first

    Employees tell you when they cannot work or would like to. When you assign a shift, Regsta shows who has approved time off or is unavailable at that time.

  • Copy last week

    Most weeks look like the last one. Copy the shifts as drafts, change what is different and publish.

  • Planned against worked

    At approval each shift shows planned against worked time, so a late finish or an early leave is visible before the hours are final.

  • Time off requests

    Employees request time off and choose a type. A manager approves or rejects, and the approved time off shows when the next week is built.

What Regsta does not do

Regsta has no locations feature, so a company with several shops uses one schedule, and it does not connect to a till system.

Questions from this kind of work

How do employees ask for time off?
An employee requests time off in Regsta and chooses a type. A manager approves or rejects the request. Approved time off then shows when you assign shifts, so you see who is away before you build the week. A sick day is entered as time off without medical detail and never uses a balance.
Can I see who was late or left early?
At approval, each shift that was planned shows planned against worked time, so any difference from the schedule is visible to the manager. It is a plain difference between plan and worked time, not overtime, pay or a judgement of the person. Corrections keep the original entry and need a reason.

Industries

All industries

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