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Time tracking and shift scheduling for logistics

Warehouse and transport shifts start early, run long and sometimes cross midnight, and rest between shifts is the limit that bites. Regsta checks planned and recorded hours against your company's working-time setting, warns about short rest and long shifts, and exports approved hours for payroll.

What makes it hard

  • Early starts and long days

    Shifts that start before dawn or run past ten hours are the ones that run into rest and weekly limits.

  • Shifts that cross midnight

    A shift that ends the next day is easy to add up wrongly when totals are worked out by hand.

  • Limits across weeks, not days

    Average weekly hours and weekly rest must be watched over a run of weeks, not one day at a time.

  • Peaks that need extra hands

    Seasonal peaks bring extra shifts that have to be offered, taken and counted fairly.

What Regsta does about it

  • Rest and weekly limits as warnings

    Under the EU or UK statutory setting Regsta warns about daily rest, weekly rest and the weekly average. Under your own limits it uses the numbers you set.

  • Auto-schedule that respects rest

    Regsta suggests who takes each shift and leaves out an assignment that breaks your setting, for example less than 11 hours' daily rest under the EU or UK rules. You review the suggestions.

  • Long shifts can be recorded

    A recorded shift can be up to 36 hours long, so a shift that runs past midnight is entered as one shift.

  • Close the period, export the hours

    When every shift in the period is approved, close it. Closing freezes the hours, and approved hours export as a pay summary file, CSV or Excel.

What Regsta does not do

Regsta does not read tachograph data or record driving time. It records the shifts employees clock, and the statutory settings it models are the general working-time rules.

Questions from this kind of work

How does Regsta handle a shift that ends after midnight?
The shift is recorded as one shift from its start to its end, whichever calendar days it touches. A manual entry can be at most 36 hours long and cannot end in the future. The time card calculator on this site also treats an end time earlier than the start time as ending the next day.
Which working-time rules does Regsta check?
The ones the company chooses: the EU statutory rules, the UK statutory rules, its own limits, or none. They cover daily rest, weekly rest and average weekly hours as Regsta models them. Regsta warns and never blocks, and the employer stays responsible for the rules that apply to its workforce.

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