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Time tracking and shift scheduling for field crews

Field crews work at different sites, often with weak signal and no office to report to. Regsta lets each person clock in on their own phone, saves clock actions on the device until signal returns, lets a forgotten shift be added afterwards with a reason, and gives the manager one list of hours awaiting approval.

What makes it hard

  • A different site every day

    Where a crew starts changes by the day, and the plan often lives in messages rather than in one place.

  • No signal where the work is

    Basements, rural roads and new builds drop the connection exactly when someone needs to clock in.

  • Hours reported days later

    Timesheets filled in on Friday from memory drift from what happened, and the difference is argued over at payroll.

  • Crews that change mid-week

    When a person is moved to another job, the schedule and the hours no longer match.

What Regsta does about it

  • Clock actions saved without signal

    If the connection drops, taps are saved in the browser and sent in order when the phone is back online. Each tap is saved once, even if it is sent twice.

  • No app to install

    Employees can use Regsta in the browser on their own phone, or in the Android app. The iPhone app is not yet published.

  • Add a forgotten shift with a reason

    A manual entry has start, end, break and a reason, and goes for approval. Manual entries, corrections and approvals need a connection.

  • A published schedule on the phone

    Employees see their own shifts, mark them as seen, and download a calendar file with their shifts for the next six weeks.

What Regsta does not do

Regsta has no jobs, projects or locations, and it does not record where a person clocks in, so hours cannot be split by job or checked against a place.

Questions from this kind of work

Does clocking in work without a signal?
Yes for the clock actions. Clock in, Start break, End break and Clock out are saved in the browser and sent in order when the phone is back online, with duplicate protection. Manual entries, corrections and approvals need a connection, so a forgotten shift is added once the person has signal.
Can I see which job the hours belong to?
No. Regsta has no jobs, projects or locations, so hours are recorded per person and shift, not per site or job. If you need hours split by job, record that elsewhere. Regsta gives you the approved hours for each person and period, which you can export as CSV or Excel.

Industries

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