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Time tracking and shift scheduling for cleaning

Cleaning teams often work early, late or split shifts at sites where no manager is present. Regsta lets each person clock in on their own phone, shows a missing clock-out as a finding, lets people add a forgotten shift afterwards with a reason, and gives the manager the week's hours for approval before payroll.

What makes it hard

  • Short shifts at odd hours

    Early mornings and evenings, sometimes two shifts in one day, make hours easy to record wrongly.

  • Nobody on site to check

    With no manager watching the clock, hours are reported afterwards and rarely match the plan exactly.

  • The forgotten clock-out

    A cleaner who forgets to clock out leaves a shift that looks as if it never ended.

  • Cover for a missed shift

    When someone is away, the replacement has to be found quickly and fit around their other shifts.

What Regsta does about it

  • Clock in on your own phone

    Employees use the browser on their own phone or the Android app. Each person clocks in on their own account.

  • A missing clock-out is flagged

    A shift with no clock-out is surfaced as a finding for the manager, not silently dropped.

  • Add a forgotten shift with a reason

    An employee adds the shift afterwards with start, end, break and a reason. It can be at most 36 hours long and cannot end in the future, and it goes for approval like any other.

  • Approve the week together

    Shifts without findings can be approved together, up to 200 at a time, and the approved hours export for payroll.

What Regsta does not do

Regsta does not track location, so it cannot confirm that a person was on site when they clocked in. Approval by a manager is the check.

Questions from this kind of work

What happens when someone forgets to clock out?
Regsta shows the open shift as a finding instead of guessing an end time. The employee or the manager corrects it: the original entry is kept, the new version needs a reason and goes for approval, and the reason is written to the audit trail. Nothing is silently changed or dropped.
Can several people share one phone to clock in?
No. Regsta has no shared time clock or kiosk. Each employee clocks in on their own account, in the browser on their own phone or in the Android app, so each clock action belongs to one person. A person without a phone cannot clock in themselves, but can have a shift added manually with a reason.

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