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Time tracking and shift scheduling for care

Care runs around the clock, with early, late and night shifts that must leave enough rest between them. Regsta checks the planned week and the recorded hours against the working-time setting your company chose, finds cover that fits the rest rules, and keeps corrections and approvals in an audit trail you can export as an inspection folder.

What makes it hard

  • Every shift filled, every day

    Earlies, lates and nights must all be covered, and a gap on one shift cannot wait for the next.

  • Rest between shifts

    A late followed by an early, or a night followed by a day shift, can break daily rest without anyone noticing in a long week.

  • Cover at short notice

    The replacement must be free, not on approved time off, and not already over their limits.

  • Records that have to stand up

    Hours may be reviewed later by an inspector, an auditor or the employee, so changes need a reason and a trail.

What Regsta does about it

  • A working-time setting per company

    Pick the EU statutory rules, the UK statutory rules, your own limits, or off. Regsta warns about daily rest, weekly limits and long shifts.

  • Find cover that fits

    Find cover lists colleagues checked against approved time off, overlapping shifts and your working-time rules for the week shown.

  • Corrections keep the original

    A correction never overwrites. The original entry is kept, the new version needs a reason, and the audit trail cannot be changed or deleted during the retention period.

  • An inspection folder

    Gather a period's time entries, audit trail, approvals, corrections and compliance report into a ZIP with a SHA-256 checksum for each file, or a PDF report.

What Regsta does not do

Regsta warns about working-time breaches and never blocks a time entry: the employer stays responsible for the rules that apply.

Questions from this kind of work

Does Regsta stop a shift that breaks the rest rule?
No. Regsta warns when a planned or recorded shift breaks the working-time setting your company chose, and Auto-schedule and Find cover leave out people who would break it. It never blocks a time entry, because people must be able to record what happened. The manager decides, and the employer stays responsible.
What is in the inspection folder?
It gathers a period's compliance status, audit trail, approvals and corrections. The ZIP holds the time entries and audit trail as CSV, the compliance report as PDF and a checksum for each file, so the recipient can check nothing changed after download. It documents the recorded data; it is not a legal assessment.

Industries

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